Bulk Manuscript ActionsLast Updated: Oct 25, 2016 10:07AM CDT

As an editor, you may sometimes want to take actions that apply to many manuscripts at once. In Scholastica's manuscripts table you can do this using bulk manuscript actions. There are three actions you can take in bulk: assigning an editor, assigning tags, and quick rejecting.

(Note that quick reject is not enabled by default. Your journal's admin must first set up a rejection template in the journal's configuration options to use this feature; details below.)

The first step to using any bulk actions is to select the manuscripts you want to act on. To do this, simply click the manuscript's row in the manuscripts table. The row will be highlighted blue once you have selected it. Alternatively, you can click 'Select All' to choose all the manuscripts currently displayed.

Select multiple manuscripts

 

Select multiple manuscripts

Remember that if you search, sort or filter the table after making a selection, your selection will be lost - you cannot select manuscripts across multiple pages or separate searches.

Once you have made your selection, you will be able to choose from the options in the bulk actions drop down menu.

Assign editor

The assign editor bulk action allows you to assign the selected manuscripts to a single editor (or no one).

When you choose this action, you will be asked which editor to assign the selected manuscripts to and whether to send that editor a notification email.

Bulk Assign Editor

 

Bulk Assign Editor

Assign tags

The assign tags bulk action allows you to assign tags to all of the selected manuscripts at once.

Simply select the manuscripts you want to tag, choose 'Assign tags' from the bulk manuscript actions menu, and then assign one or more tags and click save.

Quick reject

The quick reject bulk action is not enabled by default. In order for your journal's editors to have access to this option, it must be enabled by the journal's admin in the configuration options section of the journal's settings. To do so:

  • From your Dashboard, navigate to: My Journals > Settings > Configuration Options.
  • Scroll down to the Special Reject Options section.
  • Under "Quick reject submissions from manuscripts table" click Enter a template to enable quick reject.
  • Enter the template for your journal's rejection letter.
  • Click Save
  • The template will be saved and the quick reject option will be enabled.
  • You can always disable the quick reject option by coming back to this page and unchecking the box next to the option. Click Update Journal to save the change.

Enable Quick Reject

 

Enable Quick Reject

With your quick reject template enabled, you can now reject manuscripts in bulk from the manuscripts table. When you do so, the decision template set up by the admin editor will be sent to the authors of the rejected manuscripts.

Using quick reject to reject multiple articles at once

If you're quick rejecting old articles from several months (or even years!) ago and don't want the author to receive an email notifying them of your decision, you can just uncheck the box labeled "send an email with this decision" on the quick reject pop-up box.


Please note : Law authors tend to prefer to receive decisions, so this option should really only be used when making decisions on manuscripts that were submitted over a year ago. Please click here to read about how real law authors feel about receiving decisions.

 

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