Typesetting: FAQs for Authors

Table of contents


Metadata

The DOI isn’t present on the PDF or HTML proof. When will it be added?

If the journal uses Scholastica’s DOI integration service through Crossref, the DOI will be generated and added to the article when the article is published. In these cases, the DOI will not appear on the article until then.

If you have any questions about the journal’s policy on DOIs or about when your article will be published, please reach out to the journal’s managing editor.

I would like some of the keywords to be capitalized. Does the system support this?

Capitalization of keywords is not supported at this time. This feature is currently in development, but we do not have an estimated timeline on when it will be complete.

The keywords aren’t in the order I prefer. Can I rearrange them?

Currently, we do not have support for ordering keywords manually. This feature is currently in development but we do not have an estimated timeline on when it will be complete.


Formatting

Can the running head be different from the article title?

Running heads are currently set to be the same as article titles. If you would like to make a change to the article title, please contact the journal’s managing editor.


Images and Tables

An image looks blurry. Why?

We want the image quality to be as excellent as possible, but we typeset figures using the image files provided in the typesetting request. Accordingly, image resolution is dependent upon the quality of the image files we receive. To increase the resolution of a figure we'll need your help in obtaining a higher-quality image file.

If you would like us to increase an image’s resolution, please include a higher-quality image file alongside your request.

A table runs onto two or more pages. Can we limit it to one page?

While we have some flexibility in how we typeset tables, we have designed our system to format tables systematically, not manually. This allows for a high level of consistency across articles and contributes to our reliable, fast, and low-cost typesetting service. Accordingly, there are many manual formatting changes we do not support, one of which is specific table length. If you would like us to format the table by itself on a landscape page, please let us know.

See the answer to the next question for further details about table formatting.

What changes to tables do you support? What changes to tables do you not support?

Within tables, we support manual changes to:

  • table data
  • text stylization, such as bolding, italics, and superscript
  • cell indentation
  • cell justification (center, middle, right)
  • cell shading
  • cell bordering
  • cell merges
  • content of table caption or table notes

Within tables, we do not support manual changes to:

  • cell height
  • font size
  • font family
  • overall table length
  • location of table caption or table notes

If we support the change you want, please include the request in the list of edits that you send to the typesetting team.

A table or figure in the PDF isn’t located exactly where it’s mentioned. Can it be moved?

Because of the page restrictions inherent to the PDF format, we are limited in where we can place a table or figure, as well as in how many tables or figures we can fit on a given page. Due to a range of contributing factors—such as the size of tables or figures, the number of tables or figures mentioned in succession, and the surrounding paragraph lengths—images or tables can appear in a location other than where they are referenced (sometimes on a subsequent page). When they do, they will already be as close to their references as we can put them, given the constraints listed above. The proximity of tables or figures to their in-text references will remain within the rules defined by the journal’s selected style guide.

Can the captions for tables and/or figures be formatted to match APA style?

We do not currently support APA-style table and figure captions, though we may support them in the future.


References

I included some works in the reference list that I didn’t cite in the article. Why have they been left out of the reference list in the article proof?

By default, the reference list will only include references that have been cited in the article. If you would like us to include references that are not cited, please include this request with your edits, though note that we will not fulfill this request if it conflicts with the style guide used by the journal.

I included publisher places in the APA references I submitted, but they aren’t showing up. Why?

Publisher place is not included for references in APA 7. Please see this APA 7 reference guide: https://apastyle.apa.org/instructional-aids/reference-guide.pdf.

Some of the accessed dates I submitted in the original reference list aren’t included in the proof. Why?

Accessed dates can be excluded from references when the references are of a certain type or when they already contain overriding date fields. We follow the journal’s selected style guide when formatting the citation, so the exclusion of accessed dates is usually a result of the style being used.

If you think an accessed date should be included, please notify us and provide a reference to the selected style guide where it dictates this behavior.

For my AMA-style article, the citation numbers in the proof aren’t identical to the numbers I submitted. Why?

For journals using AMA style, our system is hard-coded to follow AMA’s rule for citation numbering: references will be numbered according to the order in which they are used.

Often when there is a discrepancy between the citation numbers in the proof and in the submitted Word document, it is due to a non-sequential numbering system being used in the latter. When this is the case, we will uphold the AMA numbering rule, and we will not revert the citation numbers to match the original.

Some of the references in the reference list have DOIs but others do not. Why?

Our typesetting service offers limited citation data enrichment. This means that we will increase the quality of reference data when we can, but also that we will not be able to do so for every reference.

Citations are diverse and article databases are imperfect. Sometimes a reference will have no information beyond what we are provided (personal communication, for example, will never have a DOI). Other times there will be no entry for a reference within the Crossref database, so any additional information that may exist will be unavailable to us.

Overall, we believe that it is better to improve the quality of some references rather than none. If you want to inquire about the journal’s policies about references, please reach out to the journal’s managing editor.

Some of the Google Scholar links in the HTML reference section don’t lead to the referenced work. Is this expected?

Links to Google Scholar are a supplemental feature that perform a best-effort search for an article within the Google Scholar database. The search engine will not always identify the correct article based on the search terms used and the database will not have every work indexed within the system. In short, the search results are out of our control.

We are, however, currently developing this feature further with the goal of making the results more accurate. Fortunately, if we do make this change to the system at any point in the future, your HTML article will receive the upgrade automatically.

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