Can I send reviewer reminder emails?

Overview

By default, Scholastica will automatically send emails to reviewers according to the following rules:

  • Until the invitation is accepted or declined, Scholastica sends reminder emails weekly, bi-weekly, or not at all depending on how you've set up your settings. These reminders are marked with "(Reminder)" in the subject line to distinguish them from the original invitation.
  • If the invitation is accepted, Scholastica sends reminders based on the journal's configured frequency: every 7 days, every 14 days, only 1 week before the due date, or only on the day the review is due (default).
  • On the day the review is due, Scholastica sends a single reminder email.
  • After the deadline has passed, depending on how your journal's Reviewer Settings are configured, Scholastica will either:

    • Send weekly or bi-weekly emails notifying the reviewer that their assignment is past due.

      OR

    • Automatically revoke the reviewer invitation.
  • Editors can manually send a reminder email at any time. The automatic reminder emails are reset by this, meaning the next one won't be sent until the configured reminder interval has passed since the manual reminder was sent.

The journal account admin can disable reminder emails by visiting My Journals > Peer Review > Peer Review Settings > Reviewer settings > Click 'Edit' under Reviewer Options.

Sample emails

Until the invitation is accepted or declined, the invitation is resent weekly, bi-weekly, or only on the review's due date depending on how you've set it in your Peer Review Settings:

Reviewer reminder email showing manuscript title, abstract, deadline, and an Accept/decline invitation button

If the invitation is accepted, a reminder to submit the review is sent weekly, bi-weekly, only the week before the due date, or only on the review's due date depending on the Peer Review Settings:

Automated reviewer reminder email with a 'Write review on Scholastica' button and manuscript details


To edit your settings and frequency of reviewer reminder emails, the admin editor for the journal will go to My Journals > Peer Review > Peer Review Settings > Reviewer Settings > Reviewer Options and scroll down to the following option:

Peer Review Settings panel showing reviewer reminder frequency dropdowns and editor copy checkboxes

To learn more about being an editor, check out our Editor Guide.