Can I migrate articles from my existing website / publisher?

Overview

Yes. We're happy to work with you to migrate your existing articles to your new website on Scholastica. In most cases, we can help migrate your back issues at no cost as part of the journal setup process. To learn more / get started with the import, please email us at support@scholasticahq.com.

From initial request to publication, the entire import process is five steps:

PDF or full text?

First, it's important to consider whether you'd like to import your back issues / articles as PDFs or full-text. Most journals import as PDFs since this method is easier and much more likely to be supported by your existing website / publisher. That said, full-text is certainly superior, if you have the structured data at your finger tips.

In either case, our team is happy to help export and transform your journal data to suit our schema. We understand you're probably not a expert, so we expect you may need some help. As long as you're able to provide data in a reasonably structured format, we can help make any tweaks necessary for ingestion into our system.

Options for full-text import

It’s always best to publish articles as full-text when possible. However, as you may imagine, full-text can be quite difficult depending on the type and quality of your article data.

We will first do a technical assessment of your existing data. In order to import full-text journal articles and issue, you must provide your articles in JATS, an industry-standard XML format for describing academic articles. Currently, JATS is the only option for full-text import (e.g. HTML, PDF, and other XML-based will not suffice).

Once we assess and confirm that we can import your full text, we will send you a quote based on the number of total published articles and the number of tables, figures, and references within the articles. Quotes are typically between $3,000 - $10,000.

To request a full- text import please email support@scholasticahq.com

Options for PDF import

While full-text is superior, publishing back issues as PDFs is technically much easier. Therefore, we have a variety of strategies to automate the process as much as possible.

1. Do you have structured data?

If you already have structured data for your existing articles (e.g. an export from your current system, CSV, etc.), we can review the files for you. We can often import directly from those files, though it depends on the exact data structure. You can send the file for review to your Scholastica contact, or if you haven't spoken to anyone at Scholastica yet you can contact us.

2. Does your website include Google Scholar metatags?

If your current journal website includes Google Scholar meta tags (as most publishing platforms do), then we may be able to import your articles by pulling data directly from your website. 

3. Manual uploading

Finally, you can always upload back articles yourself – read more at manually uploading and publishing back issues.

Note: Scholastica contains additional custom fields which other systems may not include (e.g. images for articles/issues), which may require you to give additional input as part of the import process.