Requesting a typesetting

Benefits of Typesetting with Scholastica

Scholastica manages the entire typesetting process from the time we receive your Typesetting Request. Our typesetting service will:

  • Create HTML and PDF versions of your article that are integrated into your journal's Scholastica-hosted website
  • Include a standards-compliant XML version for indexes and other services
  • Send the article proof to the author and work with them to make any necessary edits
  • Upload the finished article to your Scholastica account

How do I sign up for Scholastica Typesetting?

Interested journals should contact us through our Request Typesetting Information Page

Requesting A Typesetting

Once a journal is a Scholastica Typesetting Customer, when it's ready to have an article typeset, the first step is to make a Typesetting Request. A Typesetting Request is our way for the journal to send us the information we need to start translating your files into the formats you need.

A journal may begin a new request by clicking New > Typesetting Request from the Publishing Dashboard.

You'll notice that there are three sections on the Typesetting Request page:

  • Article metadata
  • Authors
  • Files

The three sections can either have a status of not started, in progress, or done depending on the work you've done in that section.

We know that editors can get really busy so we made it easy for the request to be saved as a draft and returned to later.

Whenever you're ready for a section to be considered complete, click Save > as 'done and exit' with the Save control.

Adding Metadata

Metadata includes "high-level descriptive" information like the article title, abstract, etc. You'll also be able to specify in which one of your journal website's sections that an article should appear.

To edit the Metadata, click the box labeled Article Metadata, then fill out the fields on the page.

Whenever you're ready for a section to be considered complete, click Save > as 'done and exit' with the Save control.

Adding Authors

Adding authors is a pretty straightforward process. 

To edit the Author information, click the box labeled Authors, then fill out the fields on the page. The order in which they are entered will be the same order in which they're published. You can reorder the authors at any time by dragging the author boxes up or down.

Whenever you're ready for a section to be considered complete, click Save > as 'done and exit' with the Save control.

Adding Files

Finally, you'll add the article content itself — the files. To add and edit the files, click the box labeled Article Files, then add all necessary files.

The main article file must be uploaded as a .docx. We recommend that any figures or files be left in this main file instead of being uploaded separately.

However, if necessary figures and files may be uploaded separately in the section for Figures and Tables. Images should be uploaded as .jpg files. Tables should be uploaded as either .docx or .xlsx files.

I peer-reviewed this article using Scholastica, can I import some of the article information?

You sure can! Any article that has gone through the peer-review process on Scholastica and been given an Accept decision can be imported into a Typesetting Request. Click the "Import it here" link and a window will open — showing a list of articles your journal accepted using Scholastica. Search for and click on the article to import it.

Importing the article fills out relevant metadata and author fields and setting those sections to in progressIt does NOT import article files.

How do I get back to a request I'm still working on?

The request will be on the Publishing Dashboard with the label Typesetting Request Not Sent

Sending to Scholastica

Once all sections have been saved as done then you can begin the handoff to Scholastica by clicking the Send request button. On the Preview Page, make sure to check over your work, and then send us the request by clicking the Send Request button in the blue bar.

What happens when Scholastica is done typesetting?

The journal administrator will receive an email notifying them that the article typesetting is complete. You can either click the link in the email or go directly to your journal's Articles table in the Publishing section of your journal.

The typeset article can be found there and is unpublished

How do I publish the typeset article?

Once you click on the article in your journal's Articles Table you'll be taken to a page that's similar to the Typesetting Request page but has some key differences. A status marker under the title shows you that the article is currently unpublished. There is a "Publish" button at the bottom of the screen as well as an "other actions" link which provides you with links to preview, get a private share link, as well as delete the article.

Can I edit the article after it's been typeset?

Good question! You can edit the metadata and author information in its entirety.

For tables and figures, you can't add or edit them (since they've already been typeset) but you can edit the descriptions and captions.

Since supplemental files (e.g. datasets, appendices) don't appear in the article body, you can add or remove them to your liking.

Deleting a Typesetting Request

If you have a typesetting request that you'd like to delete, click on it from the publishing dashboard. At the bottom of page there's a delete link.

What if I have a question that wasn't covered in this doc?

Please feel free to get in touch with us and we'd be happy to help!
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