How do I give my editors access to view a manuscript?

By default, Scholastica is configured to blind all non-admin editors from viewing the manuscripts that are submitted to your journal. Unless granted access, editors (except the admin editor) will not see any manuscripts that are submitted to your journal. This is helpful in situations where an editor has a conflict of interest around a submission - perhaps they are the author or a co-author on the article. It's also helpful if your journal invites guest editors that don't need to see all of your submissions — just the ones that you want them to see.

Keep reading to learn how to manage the viewing privileges of your editors.

1. Update the default settings for your journal 

Setting default editor access can be done from the Settings page of your journal by the admin editor. The admin editor has exclusive access to this page and is the only one that can make this update. 

  1. Go to Settings
  2. Click Configuration Options
  3. Scroll down to the setting
    Automatically grant access to the following editors when a new manuscript is submitted
  4. Check the names of all editors that should always have access to every submission that the journal receives
  5. Click Update journal to save your changes

2. Grant editor access to a specific manuscript from the Manuscript Table 

  1. Under the Assigned To column click on the drop down menu 
  2. Choose the editor that you would like to assign the manuscript to

NOTE: If the editor already has access to the manuscript, a green bar will show at the bottom of the page. If the editor did not previously have access to the manuscript, an orange bar will show at the bottom of the page (see image below). If you've granted access to the wrong editor by mistake, you can undo that action by clicking "Undo" in the orange bar at the bottom of the screen.

3. Grant editor access to a specific manuscript from the Manuscript Work Area

  1. Under Assigned Editor click on the drop down menu
  2. Choose the editor that you would like to assign the manuscript to

NOTE:  If the editor already has access to the manuscript, a green bar will show at the bottom of the page. If the editor did not previously have access to the manuscript, an orange bar will show at the bottom of the page (see image below). If you've granted access to the wrong editor by mistake, you can undo that action by clicking "Undo" in the orange bar at the bottom of the screen.

4. Confirm the editors that have access to a specific manuscript

  1. Open the manuscript you would like check 
  2. Click on the 'eye' icon to the left of the manuscript title to quickly see the editors that have access
  3. Check/uncheck the boxes to add/revoke access to multiple editors at once
  4. Click save

Please note: You cannot change visibility on a manuscript for yourself or for the admin editor (i.e. you cannot hide papers from yourself or the admin editor). If you need to be blinded from a manuscript, another editor will need to blind you from it.

To learn more about being an editor, check out our Editor Guide.

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