Manuscript Table

Journals that use Scholastica Peer Review will access and manage the submissions that they receive in their journal’s manuscripts table.

Whether you receive 20 submissions a day or 20 submissions a year, we have the tools you need to easily sift through your papers and find which submissions are ready for next steps from your team.

Click on a topic below to jump to that section.

Searching

To pull up a particular subset of your manuscripts you can use the search bar and filter sidebar.

You can search the manuscripts table by manuscript title, submitting author name, manuscript ID, and version number (for revisions).

Screenshot of the search bar showing above the manuscript table and the column headers of the manuscript table

Filtering

The powerful manuscript table filters help editors organize, access, and take action on manuscripts submitted to their journal.

How to filter

To filter, open the sidepanel on the left, click the dropdown(s) for the item(s) you’d like to filter by, then select the option(s) under that dropdown to filter and only view manuscripts with those characteristics. You can repeat this process as needed to view multiple filters at once.

To remove an item from your current, filtered view, just click the X on that particular item at the top of the table.

Filtering options

Manuscript Status

There are three main statuses on Scholastica: Under Review, Accepted, and Inactive with more granular sub-statuses like “Desk rejected” and “Withdrawn”, etc. making it easy for the editorial team to pull up just the papers they need. Read more about the manuscript statuses here.

Screenshot of the filtering sidepanel. The Manuscript status dropdown is open and highlighted. The

Assigned editor

Anyone who has been invited as an editor to your journal can also be designated as the “assigned editor” for a paper. You can have one editor assigned at a time.

Screenshot of the filtering sidepanel. The Assigned editor dropdown is open and highlighted. The editor named

Review Status

Once you’ve invited reviewers to your papers, you can easily group papers by their review status:

  • Late responses or reviews: The deadline you set for the review has been passed without the review being submitted
  • Pending reviews: There are accepted reviewer invitations, but the review itself hasn’t yet been submitted
  • Unanswered invitations: You’ve invited reviewers, but they haven’t yet told responded to your invitation to review
  • Target # of reviews submitted: If you use the 'target number of reviewers' feature, you'll use this filter to pull up all papers that have met your target number of submitted reviews.
  • Fewer than target # of active reviewers: If you use the 'target number of reviewers' feature, you'll use this filter to pull up all papers that have not yet met your target number of submitted reviews.

Screenshot of the filtering sidepanel. The Review status dropdown is open and highlighted. The

Reviews Received

This filtering option allows you to pull up only the papers that have received a specific number of submitted reviews.

Screenshot of the filtering sidepanel. The Reviews received dropdown is open and highlighted. The

Invitations Sent

Use this filter to pull up manuscripts to which you have invited specific numbers of reviewers.

Screenshot of the filtering sidepanel. The Invitations sent dropdown is open and highlighted. The

Article type (if enabled)

If you have customized your submission form to ask authors to select an article type when submitting their paper, you’ll see an option to filter by those journal-created article types.

Screenshot of the filtering sidepanel. The Article type dropdown is open and highlighted. The article types that were selected for filtering are showing as blue 'pills' at the top of the page. There is an

Manuscript tag

You can filter by one editor-added manuscript tag at a time.

Edit columns

Resizing columns

If you’d like to focus on particular information in your manuscript table, you can widen the column with that data to make it easier to read.

To resize a column, mouse over the dividing line between the column headers, click and drag your cursor to the desired width.

Cursor hovering over the resizing area between columns
Cursor hovering over the resizing area between columns

Once you’ve resized your columns and want to reset the widths to their default size, you can do so by clicking the “Manage views” dropdown and then clicking “Reset column widths”.

Add/remove/reorder columns

Another way to feature only the information you care about (and remove information that’s not necessary for you when scanning your table) is to edit which columns show in your table.

To add, remove, or reorder the columns in your table, just click “Customize table” to open the column editing view.

Once you’re in the column editing view, you can remove entire columns from your view by either unchecking the column title on the left or clicking the X for that column title on the right. To rearrange the column view to spotlight particular data first, you’ll click and drag that column title under the “Arrange columns” header to your desired order.

A screenshot of the

Views

Creating views

You will likely want to adjust which columns and filters are set, based on the type of work you’re doing. To make it easy to pull up that exact set of columns and filters, you can create a manuscript table view.

When you make a view, you’ll be able to revisit that exact view with all filters and columns precisely set at the click of a button.

To create a view, first set up your filters exactly as you’d like to save them. To continue editing and then saving that view and adding it to your personal ‘views’ list, just click “Manage views” at the top right of the table, then click “Create a new view”. You'll then be prompted to name your view, make any desired changes to the columns included in that view, and, optionally, mark it as your 'default' view that should

Accessing your saved views

Once you have a view saved, you can revisit that view in two clicks by clicking the “Views” dropdown, then selecting your chosen view.

Editing and deleting saved views

To edit a view that you’ve created previously, just click the “Views” dropdown, select your chosen view, make your desired changes to your filters, etc. before clicking “Save changes” to update that existing view. If you’d like to save your adjusted filters as a new view, you’ll just click “Manage views” > "Create a new view".

To delete a view that you’ve created previously, click the “Views” dropdown, navigate to the view you'd like to remove, then click "Manage views" > "Delete this view".

Screenshot of the 'Delete view' confirmation pop-up

Proxy submissions

If you need to upload a manuscript on behalf of an author because they’re unable to complete their submission on their own, you can do so as a proxy submission. Our help document here has more information.

Law Reviews only: Expedite requests

If your journal is a law journal that uses expedites, you can scan expedite request details at a glance in the manuscript table.

Screenshot of an expedite request in the manuscript table. It shows the most recently created expedite's deadline, the journal that extended the offer, and the total tally of expedite requests placed for that article.

To view the details of the five most recently-created expedite requests for an individual manuscript, just click the hyperlinked expedite request details in that cell to open the expedite details sidepanel.

A screenshot of the expedite sidepanel showing the 5 most recently created expedite requests by the author.